SmartOpTeam
Industry-specific solutions

Merchants & Small BusinessesAutomate your business

Discover how Smart'OpTeam can transform your business with automation solutions tailored to your industry. More time for your customers, fewer repetitive tasks.

Your business, our solutions

Each sector has its specificities. Discover concrete automation solutions tailored to your business.

This list is not exhaustive. Your business is not listed?Feel free to contact us, we will find the solutions adapted to your needs together.

Accountants

Focus on consulting, not data entry

⚠️ Your current challenges

  • β€’Hours wasted manually entering invoices
  • β€’Clients who don't pay on time
  • β€’Too much time on admin, not enough on consulting

βœ… Our solutions for you

  • πŸ“Έ Scan your invoices β†’ They will be entered automatically
  • πŸ“§ Your client emails are analyzed by AI β†’ Documents extracted and filed automatically
  • πŸ’° Your unpaid clients are reminded without lifting a finger
  • 🏦 Your bank accounts reconcile themselves
  • πŸ€– Assistant that answers simple client questions 24/7 on a dedicated WhatsApp or website

Powered by AI

  • AI reads your emails: extracts attachments and enriches client files
  • Detects errors before they become problems
  • Generates your personalized fee notes in one click

πŸ’‘ Save 20h per month + Finally focus on consulting

Retail stores

Never lose a sale again

⚠️ Your current challenges

  • β€’You lose sales due to stock shortages
  • β€’Too much time spent counting and ordering
  • β€’Your customers go to the competition

βœ… Our solutions for you

  • πŸ“¦ Secure automatic orders based on your available cash flow
  • πŸ“± Your online store accessible 24/7 on mobile
  • πŸ’° Automatic weekly bank reconciliation
  • πŸ€– Assistant that guides your customers even when you're busy
  • πŸ“Š Dashboard: what's selling (or not) in real-time

Powered by AI

  • Smart protection: no order if your cash flow is too low
  • AI predicts your sales for next week (anticipate!)
  • Your customers take a photo of a product β†’ AI finds it in your stock

πŸ’‘ Zero stockouts + Your products sell even at night

Healthcare professionals

Recover every euro from your teletransmissions

⚠️ Your current challenges

  • β€’Unexplained gaps between what you bill and what you receive
  • β€’Impossible to know which mutual is the problem
  • β€’Too much time wasted chasing defaulting mutuals

βœ… Our solutions for you

  • πŸ’° Automatic reconciliation: billed amount vs received amount
  • πŸ” Instant detection of gaps and defaulting mutuals
  • πŸ“§ Automatic email sent to problematic mutuals
  • πŸ“Š Dashboard: which mutuals owe you money
  • ⚠️ Real-time alerts if social security bug or unconnected mutual
  • 🏦 Automatic bank reconciliation: verification of mutual transfers

Powered by AI

  • AI automatically identifies repeat offender mutuals
  • Auto-generation of personalized reminder emails
  • Complete history: each mutual and its rejection rate

πŸ’‘ Recover 100% of your fees + Zero manual reminders

Real estate agencies

Manage 3x more properties without hiring

⚠️ Your current challenges

  • β€’You spend your days organizing viewings
  • β€’Unpaid rents waste your time
  • β€’Tenant files in disarray: impossible to find a document

βœ… Our solutions for you

  • πŸ“… Viewings that book themselves online (24/7)
  • πŸ’° Automatic unpaid reminders: D+5, D+10, D+15 (by email, SMS then registered letter)
  • πŸ“± Tenant portal: they download their receipts themselves
  • ✍️ AI writes your property listings for you
  • πŸ€– WhatsApp/Website assistant that answers questions: "3-bed downtown for rent?"

Powered by AI

  • AI suggests the right rental price internally (automatic market analysis)
  • Automatic candidate rating (income, stability, guarantees)
  • 360Β° virtual tour generated in one click from your photos

πŸ’‘ Manage 3x more properties + Zero manual reminders

Training centers

Train more learners with less effort

⚠️ Your current challenges

  • β€’Too much time wasted on administrative management
  • β€’Endless assessment grading
  • β€’Impossible to personalize according to each person's level

βœ… Our solutions for you

  • πŸ“ Online registrations and payments: your learners register themselves
  • πŸ“² QR code attendance: no more paper sheets
  • πŸŽ“ Turnkey e-learning platform: videos, quizzes, automatic certificates
  • πŸ€– 24/7 educational assistant to answer common questions
  • πŸ“Š Dashboard: who's succeeding, who's dropping out, who needs help

Powered by AI

  • AI automatically corrects MCQs and even open questions
  • Adaptive paths: difficulty on a module β†’ additional auto exercises
  • Generate quizzes from your course PDFs in one click

πŸ’‘ Automate 90% of admin + Double your capacity

Wholesalers & Distributors

Increase your margins without hiring

⚠️ Your current challenges

  • β€’Stock shortages that drive away your customers
  • β€’You waste hours entering orders
  • β€’Scattered stock: impossible to know what's where

βœ… Our solutions for you

  • πŸ›’ B2B portal: your customers order themselves 24/7 (real-time stock)
  • πŸ“¦ Order β†’ preparation β†’ shipping β†’ invoice: everything is automated
  • 🏭 Centralized multi-warehouse stock: automatic transfers in case of shortage
  • ⚠️ Smart replenishment: auto supplier order if cash flow OK
  • πŸ€– Assistant: "Delivery time for 50-box pallet to Paris?" β†’ instant answer

Powered by AI

  • AI anticipates demand (history + seasonality)
  • Cross-selling suggestions that increase your average basket
  • Stock optimization: neither too much, nor too little (rotation + cost = ideal quantity)

πŸ’‘ Zero stockouts + 100% automated orders

Independent secretarial services

Multiply your clients without stress

⚠️ Your current challenges

  • β€’Drowning in emails and calls to manage
  • β€’Impossible to take vacation without losing clients
  • β€’Too much time on admin, not enough on core business

βœ… Our solutions for you

  • πŸ“§ AI sorts and automatically responds to emails according to your instructions
  • πŸ“… Synchronized shared calendar: your clients book their slots themselves
  • πŸ“ Auto-generation of meeting minutes, letters and standard documents
  • πŸ€– Chatbot that answers frequently asked questions 24/7

Powered by AI

  • AI writes your emails, letters and documents for you
  • Automatic classification: urgent vs can wait
  • Learns your writing style for personalized responses

πŸ’‘ Manage 2x more clients + Free up your time

Integrated Artificial Intelligence

AI serving your business

Our solutions integrate artificial intelligence to offer you much more than simple automation

πŸ’¬

Smart Chatbot

Available on WhatsApp, Messenger, your website. Answers questions 24/7, takes orders, advises your customers.

πŸ“§

AI-powered Communication

Writes your emails, messages, quotes, reports with a professional and personalized tone. Analyzes and responds to your emails automatically.

🎯

Predictive Analysis

Anticipates customer needs, stock shortages, optimizes your prices and schedule with Machine Learning. Extracts key information from your emails.

Multilingual β€’ Available 24/7 β€’ Continuous learning β€’ Easy integration

πŸ›‘οΈGuaranteed security

Your sensitive data is protected

We clearly distinguish AI automation from confidential data to guarantee total security for your business.
AI never has access to your sensitive data.

πŸ”’

Sensitive data = Secure development

Everything concerning confidential information (financial, clients, HR) is developed with secure technologies, without AI.
AI has no access to your sensitive data.

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Certified expertise

Specialized training in secure development and GDPR compliance. Your sensitive data is in good hands.

πŸ€–

AI for the rest

AI only intervenes on non-sensitive tasks: automatic emails, reminders, organization, etc.

βœ…

Double guarantee: AI Performance + Maximum security for your sensitive data

How does it work?

Personalized support in 4 simple steps

1

Free audit

30 min

Phone call to understand your needs and identify opportunities

2

Analysis

1-2h

On-site audit of your processes and personalized solution proposal

3

Development

2-6 weeks

Creation of your automation tools with your validation at each step

4

Training & Follow-up

Ongoing

Team training and continuous support to optimize

Ready to automate your business?

Join the dozens of merchants and artisans who have already saved hours every week thanks to our automation solutions.